‘Tis time for them Rottingdean folk to stand up and support those Scallywags known as Rottingdean Smugglers. As you know the team that help organise Smuggler events – Smugglers Night (winter December 3rd) and Little Smugglers (summer June 25th Rottingdean Terraces) is a small number of local individuals.
We have need to improve our structure and more importantly the role of individuals and in this endeavour you could help us.
We need to have a strong base of key individuals who will fulfil the following roles:
Chairman – In essence the overall co-ordinator of the events and management of the relationship with Local Business, City Council, Parish Council, Local Schools and other Fund Raising groups. Focus the team on delivering the strategic plans.
Secretary – Schedule of regular meetings, note taking, administration and compliance. Booking of event participants.
Accountant – Management of the books of account-ensuring compliance and regular updates to the scheduled meetings.
Treasurer- Management of Bank Accounts, funding forecasting and collection.
Fund Raiser(s) – Organise and deliver activities to include Stalls at Local Fairs, Local Events such as Race Nights.
Main Event Organiser(s) – completion of the documentation required enabling Smugglers to conduct its two/three main activities. Work with The Event Solutions team ensuring that we comply with all Health and Safety requirements and in a timely manner.
IT Management- development of website and uploads of key data, Facebook and any electronic media.
Publicity –development and distribution of all flyers, posters and paper based documents. Input to electronic Media.
Friends of Smugglers – help on the day at all activities whether they are fund raising or working a stall. Ideally, a number of people would form the core of supporters to whom we could call upon.
With all the above positions we already have some people working all or some of the above. However, our Treasurer role, which currently includes the Accounting role will be stepping down and we wish to split the roles. Perhaps you could do one of these jobs or indeed any of the others. Let me know by contacting me at chrisjwhite1949@Yahoo.com. You can also look at our website www.rottingdeansmugglers.co.uk for more information.
We will be holding our Annual General Meeting on May 18th at the Village Hall 7.30pm at which time we will reflect on our past year and discuss the coming year. The election of officers will be on the Agenda. So if you have some of the skills listed above and wish to join us nominees are invited.
Light refreshments and nibbles will be there to tempt you to come along.
Look forward to seeing some of you there.
Chris White – Chair.